How to End a Letter Effectively: Samples and Tips

Learn to write an effective letter using a powerful successful conclusion


It is no doubt that writing a letter is important in our everyday lives. Regardless of whether we use for work, school, or academic purposes, being able to express emotions in such a way that fits with the purpose of its writing is essential.

Nonetheless, being able to write an effective letter also means knowing how to write a good conclusion for better appeal. In line with this, let us look at some tips on writing a good ending to your letters. You can find plenty of good endings placed on

Ending a letter is perhaps one of the things that any writer should be consciously good at. This is because while most of the content is written in the body of the message, the ending could provide an additional effect to the reader, as it could show if the writer is sincere or not, professional or unprofessional in writing the letter.

In ending a letter, nonetheless, it is important to summarize the whole point of the letter in a concise manner. This would ensure that a mental note of the whole topic would be left at the minds of the reader. While this is the only thing that should be remembered in closing a letter, there are several ways and parts that should be remembered.

Letter closings are one of the most forgotten, yet essential part of the letter ending. Some of the most used letter closings are sincerely yours, truly yours, are regards. Other letter closings that are used in different cases include cordially and best regards.

While there are a variety of other letter closings that could be used, the only important thing to note is that the usage of such letter closings should fit with the purpose of the letter and the tone that the writer is using. However, it must be noted that there are no hard rules in choosing which of these to use except to be creative.

Just like letter closings, email closings could vary depending on the intent and the purpose of the letter. In most cases, email closings are written in a polite, friendly, and professional manner since most of these are written for formal purposes.

Nonetheless, email closings could become more effective if paired with good closing sentences that would not only wrap up, but also entice the receiver to reply.

While not all letters and emails are directed for business purposes, business letters always are intended for official topics. It is these types of letters where all parts of the message are important and crucial for the understanding of both parties.

Thus, any writer must be able to sufficiently and efficiently deliver his message in a clear and concise manner, which includes knowing how to write a concluding sentence. Lastly, a concluding sentence of any business letter should include a “call to action”, that would motivate the reader to respond or act based on the letter’s purpose.

Just as any letter closings, closing salutations should be warm, friendly, and polite according to experts on

These would help the reader know that you are thinking of them while writing the letter. In writing closing salutations, the writer must always start in a next line and end the salutation with a comma. This indicates that there would be a space in the succeeding line where the name of the receiver would be at. Aside from this, another tip that should be kept in mind is that salutations should always start with a capital letter.

While letter sign offs are placed at the very end of the letter, it does not mean that it is of least importance. In fact, some of the most effective letters take into consideration the letter sign-offs that would be used by the end of letter while writing the body itself. This shows how important writing a conclusion outline is, in order to make sure that the appropriate content, concluding sentence, and letter sign-offs are fitted with each other. A conclusion outline would not only make the writing process go smoothly, but also help the writer know what to include in a conclusion.

As stated earlier, not all letters are formal. While business letters are more strict when it comes to the contents of the concluding sentences and the salutations of the whole letter, writing a personal letter is more easy going and slack. Thus, while business letters are usually ended with words such as yours truly, regards, and sincerely yours among others, personal letters could simply be concluded with an Always, Cheers, and Love.

In order for someone who is just starting to write letters, to fully learn how to craft effective and meaningful ones, it is important for him to look at some letter closing examples. These could be found all over the internet and other sources. By doing this, he could find and learn from some conclusion paragraph examples that are written beforehand by other writers.

The discussion above shows how important it is for anyone, not only to know how to write the body of a letter, but also how to start a conclusion and end it effectively. In doing this, plenty of elements should be taken into account such as the purpose and intent of the letter and the appropriate letter closings to use.

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