Fleet maintenance software is something that has greatly facilitated the work of all managers and owners whose business includes a large number of vehicles. These are software that help you in a variety of ways, primarily in improving efficiency, then maintaining vehicles, creating ideal routes, tracking drivers and their behavior, and much more. That is why the decision of which fleet management software you will implement is very important for the further business of your company. But you will encounter a very large number of such software and this will make your choice more difficult. We will help you by providing you ways to choose the best one.
1.Is it easy to use?
This is the first of the ways to consider. It is essential that implementation and continued use be easy. If it requires special training and months to bring everything to the desired level, then it is probably not worth it. It should be an intuitive software and also have a reliable support service.
To really improve the work of your company, it is necessary that fleet maintenance software has GPS tracking as one of the options. With the help of GPS you and the people in charge of fleet in your company will have an insight into every vehicle at all times. It is best for the software to show the live status, and not to have a delay of a few minutes, and that is one of the main questions you should ask the person from when you buy the software. This way you will always be able to send the nearest driver for a new job, then inform your drivers if they need to go around some time due to traffic jams and the like. This will bring you huge improvements in efficiency.
Scalability is very important when deciding which one to implement. You currently have a certain number of vehicles, but that number can always change. Whether you are planning to expand your fleet or reduce the number of vehicles due to cost reduction, it is important that you can easily change your pricing plan. If this option is not available, look for other software, as it is unlikely that you will always have the same number of vehicles.
Price of course will play a big role when you are making a decision. Most charge per vehicle, and it varies whether they charge monthly or annually. You first need to decide how much budget you can set aside for this, and then analyze in detail what your real needs are. You may be thrilled by an option, but you don’t really need it and you will just give more money for no real reason. So determine your budget and your needs and then compare offers within that.
It is very important that the fleet maintenance software is connected to the diagnostics of your vehicles. This will lead to huge savings for several reasons. First of all, due to constant contact with OBD port, it will always know the current state of the engine, battery and other parts of the vehicle, so due to intuitive capabilities, it will often be able to predict potential failure. This will allow you to do the repair before it breaks down and thus save money, as the vehicle will not break down in the middle of the road and incur additional costs due to towing and delivery delays. And even if an unforeseen problem occurs, the people in charge of it in your company will immediately have an insight into fault codes and know what to do.
As you can see, fleet maintenance software is a fantastic thing, but you need to consider all of these factors before making a decision. Be aware of hidden costs, such as hardware, various fees and the like, as this can lead to you spending more money than you originally planned.